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Why your backup tapes aren’t an archive

If your business struggles with data growth and retention…

If your IT department wastes time and money trying to find information…

If your data management costs and institutional risk keep growing…

Take a look at email archiving to help maximize data management and preservation!

Backup – data management’s oldest strategy – typically isn’t enough for most businesses anymore. Why? A backup and an archive aren’t the same. Backup is for disaster recovery; archiving is for information discovery.

While both solutions seek to provide a safety net, backup takes a more brute force approach, collecting files and moving them to a storage subsystem or onto other storage media. A good archive, on the other hand, creates an immutable record of every email and file attachment sent and received. It provides a historical copy that can be queried to determine who said what, did what and knew what – and when. Beware: Not all archives prevent making changes to the data; choose one that does!

By implementing backup and archiving solutions that work together, especially for email, businesses are cutting costs, improving operational efficiencies and better supporting compliance audits and discovery requests.

Here’s one example: Backing up an email mailbox during off hours doesn’t capture deleted mail, allowing opportunities for employees to delete anything they don’t want preserved before the backup is run. Email archiving prevents that type of situation; every message and file attachments is preserved and protected, even if it has been deleted from the mail server and never captured as part of a backup.

Maintain access to critical data
How much data is scattered across your company’s network drives, drive subsystems, laptops, external hard drives and USBs? How do you recover data from a corrupted PST? How often is IT asked to restore data from a backup tape made long ago? When email messages and file attachments are stored where few people can get them, or are locked in formats that have been superseded, access to that information can be lost forever. Saving data that no one can access is as useless as not saving the data at all. With email archiving, you maintain control of and ensure access to all your intellectual property and corporate data.

Quickly find and retrieve exactly what you need
What good is preserving business data if you can’t find it without a hassle?
The ability to create complex search queries and run those against thousands of mailboxes or file structures, perhaps consisting of millions of records, highlights a tangible business advantage of an archiving solution. There’s no substitute for fast and accurate search tools. Closely evaluate an archive’s search capabilities; if search is an afterthought, you’ll quickly regret your choice.

Effectively preserving and protecting data – and being able to easily search and retrieve it as needed – reduces the costs and risks of compliance and discovery.

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